Current Assignee

With the new clearance system implemented in the library, Clearcast has decided to remove the ‘return to Clearcast’ action. Instead, an action called ‘current assignee’ has been introduced. This new feature allows you to easily check who is currently working on the material and who is responsible for it.

To access this feature, select ‘Clearance hub’ on the left panel, and then select ‘clearance processing’ and also 'ops checks processing' from the drop-down in the submission status field under advanced search. This will display all the active material that requires clearance, along with the name of the individual at Clearcast who has taken control of it.

Assigned to you

To quickly see what material are assigned to you.

Select Clearance Hub from the left.
Select your name from the ‘current assignee’ under advanced search
You will see a yellow indicator advising that your action is required

Assign back to clearcast

When you have actioned what is required you will need to return the submission to the Clearcast user to continue with clearance. Depending on the message at the top there is two ways of doing this

This message states there is information required, and you should navigate to the feedback tab to check what is missing. Once you have the information required please navigate to the submission details, you will see another yellow message indicating what to do. Click edit and then enter your information and then on the next page click submit at the bottom.

You then need to ensure the current assignee box has the Clearcast user's name in it, if it hasn't please update this

There is another way to return to Clearcast which is when the submission has been assigned to you with feedback, perhaps asking a question or asking for substantiation. Once actioned what is required please navigate to the feedback section and type your comment, then select the Clearcast user in the assignee box and click send. This action simultaneously posts your comment and assigns back to the Clearcast user.

Notifications

You will also receive in-app notifications and emails when feedback has been given.